CONSTITUTION

 

Article I                        NAME:   The name of this non-profit organization shall be The Rootstown Soccer Club (or RSC).

 

Article II                       PURPOSE:   Rootstown Soccer Club is organized exclusively for charitable and educational purposes, including, for such purposes, the making of distributions to organizations that qualify as exempt organizations under section 501(c)(3) of the Internal Revenue Code, or the corresponding section of any future federal tax code.

 

Article III                     MEMBERSHIP:   Each parent or legal guardian of a player who is registered, with paid fees, and not under suspension, is a member with one vote at the Annual Meeting. (One vote per family) A member is also a registered coach in good standing or an elected board member.

 

Article IV                     OFFICERS / EXECUTIVE BOARD:   The officers of the club shall consist of a President, Vice President, Secretary, Treasurer, Commissioner, Registrar, and RSC Representative. Officers are permitted to coach a team or teams. Officers make motions, second motions, and vote at Board meetings.

 

Article V                      RULES OF AMENDING:   After a thirty (30) day written notice to all club officers, the constitution may be amended at any meeting of the Board by a majority affirmative vote of all officers.

 

Article VI                     DISSOLUTION:   Upon the dissolution of Rootstown Soccer Club, assets shall be distributed for one or more exempt purposes within the meaning of section 501(c)(3) of the Internal Revenue Code, or the corresponding section of any future federal tax code, or shall be distributed to the federal government, or to a state or local government for a public purpose. Any such assets not so disposed of shall be disposed of by a Court of Competent Jurisdiction in Portage County, Ohio, exclusively for such purposes or to such organization or organizations, as said Court shall determine, which are organized and operated exclusively for such purposes.

 

Article VII                    PARENTS, COACHES AND ASSISTANT COACHES:   The parents, coaches, assistant coaches and referees shall not verbally abuse the children on or around the playing field. The Board or a disciplinary committee will handle all complaints against parents, players, referees, and coaches unless the OYSAN rules for referee assault and/or abuse have been violated. All judgments at the league level are subject to appeal to the state. The exact forms and wording for these hearings can be obtained from OYSAN.

 

Article VIII                   DUTIES AND TERMS OF OFFICE:

Section 1. The newly elected officers shall take office at the January Board meeting following the yearly elections. Elections shall take place at the Annual Meeting. All terms of office shall run for two (2) years. Election of officers shall be staggered, President, Commissioner, Registrar, and the RSC Representative on odd years; Vice President, Secretary, and Treasurer on even years.

 

Section 2. The President shall preside at all meetings of the Board. Roberts Rules of Order will be used as Parliamentary authority. He/she shall prepare agendas for all meetings. He/she shall be available for consultation with other members of the Board and any committees created by the Board. The Presidents responsibilities shall include but not be limited to: 1) direction of player registration and sign-up; 2) coordination with Rootstown Hotstove and the Township Trustees for use of Gracie Field, or any other fields; 3) set-up and oversee all committees; 4) conduct the yearly Team Selection of players.

 

 

Section 3. The Vice President shall assume all duties of the President in case of absence or resignation. The Vice Presidents duties shall include but not be limited to: 1) assist the President in all delegated duties; 2) arrange and direct all fund-raising activities (like picture day); 3) make all arrangements for the Annual Meeting; 4) alternate with the Commissioner for weekly field preparation; 5) arrange practice schedules for all fields prior to the start of the season.

 

Section 4. The duties of the Secretary shall be to keep the minutes of every meeting of the RSC, Board, and general meetings and provide copies of the minutes to Board members. The Secretary shall 1) send letters to prospective sponsors prior to the season; 2) be responsible for all correspondence; 3) schedule the Townhall for Board meetings.

 

Section 5. The Treasurer shall receive all monies due the club and account for all monies received and expended on behalf of the club. The Treasurer shall present a financial statement at each monthly meeting of the Board. The Treasurer shall oversee the operation of the Concession Stand. He/she shall prepare a full yearly financial report at the end of the season. This report should be audited, if possible, by a CPA audit. The Treasurer will pay all outstanding debts.

 

Section 6. The Commissioner is responsible for hiring and scheduling referees for all contests including re-scheduled games. He/she shall alternate with the Vice President performing weekly field preparation. The Commissioner shall arrange for yearly rules interpretation meeting for coaches and referees and coaches clinics (certification) for coaches.

 

Section 7. The Registrar shall 1) prepare Team Selection lists and Team rosters; 2) prepare and submit registration forms; 3) order team uniforms.

 

Section 8. The RSC Representative will; 1) vote with the will of the RSC Board at any meetings other than RSC board meetings; 2) help create the yearly game schedule along with representatives from the other educational leagues; 3) head the tournaments when they are held in Rootstown;{ 4) be the liaison between the RSC board and other communities.

 

Section 9. The Board of the Rootstown Soccer Club will share the following responsibilities: 1) Set-up and break-down of all goals, equipment, and fields at the beginning and end of each season; 2) A member of the Board must be present at Gracie Fields for all regularly scheduled games. The board shall uphold the RSC’s Constitution and General Rules, and OYSAN’s rules/regulations. Any Board officer missing 3 consecutive regular Board meetings may be dismissed by a {majority} vote of the Board. The dismissed officer shall be notified in writing.

 

Section 10. If an elected board member should need to take an extended leave of absence, the board, with a majority vote, may appoint an interim person to take his/her place until the elected board member returns, at which time the elected member shall resume their normal duties. The interim person shall have full voting rights and must abide by the Constitution and General Rules, just as if they were elected to the office. The board has the right to revoke the interim position at any meeting, by a majority vote.

 

Section 11. Non-voting Board positions. The immediate Past-President can assist the Board in a non-voting capacity, serving as an advisor. A Commissioner for the traveling teams (GAASA or other) should be involved with the Board in a non-voting capacity and serve as a liaison between the traveling and the educational branches, {along with the OYSAN/GAASA rep.}

 

Section 12. Coaches shall be responsible for all equipment issued by the RSC.

Coaches shall receive, read and become thoroughly familiar with the Constitution, General Rules, and Laws of the Game. The Coaches are encouraged to attend rules, coaching, and safety clinics offered by the Board. Coaches are responsible for setting up and taking down nets, flags, etc for the first and last games of the day. The Coaches primary responsibility is that of teacher. Not only teaching the fundamentals of the game but also the spirit of the game which includes good sportsmanship. Coaches wishing to coach a RSC sponsored traveling team must get approval by the April RSC Board meeting.

 

Article IX                     PLAYER:   Players may choose to participate in educational or traveling teams, when they are available. A player wishing to play traveling soccer must try-out for the team appropriate for his/her age. Selection to a traveling team is at the discretion of individual(s) appointed by the Board. Any player not selected to a traveling team will be given the opportunity to play educational soccer. All players participating in the educational program will be subject to the Team Selection process.

 

Article X                       TEAM SELECTION:   Each head coach is allowed to freeze one assistant and his/her child/ren. With the help of the coaches present at the selection, children in the educational division will be assessed (A-C) according to their ability. Any unknown player will automatically fall into the AB category. After withholding the coaches children, teams are then divided equally by the assessment, sex, age and experience. Coaches then select a team by random drawing. After all teams have been randomly drawn, coaches child/ren are then placed on their team. After the child/ren are added, the board will make any changes to ensure an equal playing field. Said assessment is to be kept in the confidence of the parties involved.

 

Article XI                     NOMINATIONS AND ELECTIONS:

Section 1. All nominations for elected officials shall be open to any current or past member of the club. (See Article III)

Section 2. Nominations for upcoming elections must be submitted in writing to a Board member up to one week prior to elections.

Section 3. Only those who have consented to serve if elected shall be considered valid nominations for elections.

Section 4. Elections will take place at the Annual Meeting. The meeting will be held during the month of November.

Section 5. Election shall be by written ballot unless the candidate is unopposed.

Section 6. All ballots will be counted by two (2) Board members.

 

 

Article XII                    MEETINGS:

Section 1. The regular Board meetings shall be held monthly on the 2nd Sunday of each month.

Section 2. A special (non-scheduled) meeting may be called at the request of a majority of the Board members.

Section 3. A simple majority of officers will constitute a quorum for a Board meeting.

Section 4. Expenditures of over $50 will require a vote by the Board.

Section 5. Telephone meetings are permitted for discussion only. Final decision making or voting must take place at the regular meetings.

 

Article XIII                   REGISTRATIONS:   First time players to RSC will need to supply a copy of their Birth Certificate to complete registration process.

Players may play up a Division but cannot play down. Such requests must be made in writing to the Board.

Registration dates will be set by the Board. 1st sign-up is Memorial Day.

At the discretion of the board, a player may play down due to a medical condition. These medical conditions are to be determined by a physician to be true in nature. The purpose for this amendment is so those with limited playing ability can play on a level playing field. It is in no way intended for those who want to hold their children down to gain advantage for their child and/or team. The parent or legal guardian must submit such a request in writing to a Board member.

 

AMENDED: September 8th, 2002

 

 

 

 

 

 

 

 

 

                                                                                                                                                            

Print name                                                                                                            print name

 

                                                                                                                                                            

Sign name                                                                                                             sign name

 

                                                                                                                                                            

Position                                                                                                                position

 

                                                                                                                                                            

Date                                                                                                                      date

 

 

 

 

 

 

 

Travel Team Selection Procedures

Eligibility for the travel team will be accomplished by the following method:

  1. All players must be registered with Rootstown Soccer Club (RSC).
  2. Participation in the try-outs held prior to the recreational draft.
  3. All players and coaches will familiarize themselves with GAASA’s rules and bi-laws.
  4. Travel teams players must participate in any and all fundraisers RSC may have.

GAASA registration:

  1. Coaches may elect not to carry a maximum roster number, but that number must be stated before registration begins. If after the completion of registration, there are more players registered than the coach’s maximum number, the coach may accept those players rather than hold a try out. At that time, registration will be closed. If for any other reason, the coach wants to add another player over and above the coaches specified maximum number, then the roster size will be open to the maximum number allowed by GAASA, and any player must be accepted on a first come, first serve basis ubtil the roster is filled.
  2. It is the coach’s responsibility to register the team with GAASA.
  1. A completed team roster needs to be approved by a RSC Board member before a check to GAASA will be issued. Call the GAASA registrar to find out the dollar amount beforehand.
  2. RSC’s board must approve any and all late GAASA registrations. Please note that RSC is charged for those late registrations and therefore the cost must be passed along to the player.
  3. Players registering before the RSC registration deadline are guaranteed a try-out. In the event that a try-out is unnecessary, all players registering for that travel team will be placed on that team. Players registering with RSC after the deadline for travel will be placed on that team on a first come first serve basis, or until the roster is filled.
  4. RSC has the right to withhold the GAASA roster from any coach/team not complying with these rules.
  5. Players outside of Rootstown may join an RSC GAASA team, but the roster must be filled with Rootstown players that have registered by the deadline first, regardless of skill level.

Try-outs:

 

    1    Try-outs will be held by a person/s selected by the Rootstown Soccer Club Board.

  1. Scoring will be objective using scoring cards judging various skills. Scoring is to be based on three categories, skill, attitude and experience.
  2. On the day of the travel team registration deadline, if a roster is not full, any person registering thereafter will be placed on a first come first serve basis. A coach cannot close his/her roster to a player and open it for another. They can recruit players from the recreational registration and out of town players.
  3. If a player is "cut" it is the coach’s responsibility to contact a board member immediately so that RSC can give that player the option to play in the recreational division.

The Rootstown Soccer Club has the right to withhold the GAASA roster from any coach not complying with these rules.

Revised 4-13-03